Chief Executives                                                                             ACAAP/Elec/2012-13

All Members ACAAP                                                                    Date:      16-07-2012          

Election 2012-2013

Rules-Bye-Laws-Schedule

The Central Executive Committee in its meeting held on 12th July 2012 finalized the Election Schedule and appointed Election Commission for holding Annual Election for the year 2012-2013 of the Association in accordance to procedure and Bye-laws laid in Articles of Association.

Election of Executive Committee and Office Bearers

-          The Electoral College for each class of members of Executive Committee shall be the members of General Body from the respective class and Electoral College for Office Bearers shall be elected by the Executive Committee.

-          The election of the Executive Committee and Office Bearers shall be held by secret

ballot and their final result shall be officially announced at the Annual General Meeting to be called for this purpose on Friday 28^th September 2012.

-          The tenure of members of Executive Committee shall be two years

subject to the following:

The Election shall be held for vacant seats as under:

Region A --- Corporate 2 and Associate 1

Region B --- Corporate 1 and Associate 2

The Immediate Past Chairman shall be an ex-officio member of the Executive Committee without voting right.

-          The term of elected Office Bearers shall be one year. On completion of the term, the Office Bearers shall not be eligible to contest election or co-option in any

representative capacity in Association for the next one year.

Eligibility to Vote

Eligibility of a member to vote or to contest election shall be subjected to the following conditions:

-          The member has completed two years of valid membership of association as on the date of announcement of Election Schedule by the Executive Committee of the Association; and

-          The member has fulfilled the conditions of Renewal of Membership as on 31.03.2012.

- Every member eligible to vote shall deposit with the Secretary General, the            specimen signature card (enclosed) along with photograph indicating the status in     the firm, company or concern. The right to vote shall be allowed only to the     proprietor, partner or Director of the member firm or company, or a person not       below the rank of General Manager authorized by the Board of Directors of a public limited company or a multi-national corporation, as the case may be.

-          The proprietor, partner or Director of the member firm or company, concern or person not below the rank of General Manager authorized by Board of Directors of public limited company or a multinational company shall be entitled to cast vote at the time of election only if name of such person has already been registered with the Secretary General and his name appears on the list of voters.

Election

-          The election of association shall be conducted according to the procedure given below:

a). The election of the Office Bearers shall be held by secret ballot.

b). Neither postal ballot nor proxy shall be allowed.

c)     The polling shall be held simultaneously at the Head Office

at address Room # 305, Fortune Centre, 45-A, Block-6, PECHS,

Shahrah-e-Faisal, Karachi-75400. and

Regional Office at address Suite No. 1, 2^nd Floor, Sharjah Centre 62, Shadman Market, Lahore.

-          Within three (3) days of the announcement of the election schedule member firm desiring to change their representative shall intimate changes regarding name of representative to the Secretary General along with necessary proof of eligibility.

-          The Secretary General of association shall display provisional list on 27.07.2012. of all members eligible to vote along with their national tax number, the name and national identity card number of their representative. The list shall be displayed on the Notice Board of the Head Office and Regional Office of association and website

-          The members who have any objection to the entries in the list of voters shall send their objections in writing to the Secretary General within 7 days.

-          The Secretary General will intimate action on the objections or changes sent by

Members within 5 days.

-          Any person aggrieved by the decision of the Secretary General may make a

representation, within three (3) days to the election commission which shall decide the case within three (3) days.

-          Within three (3) days of decision by the Commission or in case the Commission fails to decide within the stipulated time, any person aggrieved by the decision of the commission may appeal to the Director General Trade Organisations who shall decide the case within 10 days and his decision in this regard shall be final.

-          Within two (2) days of the decision of the Director General Trade Organisations, the final voter's list shall be displayed at the Notice Board of the Head Office Karachi and Regional Office Lahore and Zonal Office Sialkot, and at website of Association on 27.08.2011.

Election for Executive Committee

Within four (4) days of the display of the final list of voters, any person who is eligible to contest the election for the vacant post, shall send his nomination duly proposed and seconded by a duly registered voter and signed by the candidate to the Secretary General on the prescribed form (enclosed).

The Nomination papers should reach Head Office ACAAP on or before 3^rd September 2012 latest upto 04:00 PM.

-          Within twenty four (24) hours of receipt of nomination papers, a copy of the final list of voters shall be provided to each contesting candidate.

-          The nomination papers shall be scrutinized by the commission and list of candidates

shall be displayed within twenty four hours i.e. 07.09.2011 of the last date of receipt of nomination papers.

-          The objections if any, to the nomination of the candidate can be filed to the election

commission within twenty four (24) hours of issuance of the list of candidates which shall be decided by the election commission within 2 days.

-          Within two days of decision of the Commission or in case the commission fails to decide within the stipulated time, any candidate aggrieved by the decision of the commission may file an appeal to the Director General Trade Organisations, who shall decide within seven (7) days and his decision in this regard shall be final.

-          Final list of contesting candidates for the election of Central Executive Committee will be displayed on 17.09.2012.

-          Within five (5) days of display of final -list of candidates, the polling for election of

members of Executive Committee shall be held on 22.09.2012.

-          Within two (2) days of the polling any person elected as member of Executive Committee, shall send his nomination for election as an Office Bearer duly proposed and seconded by an elected Executive Committee member and signed by the candidate to the Election commission.

-          The final list of contesting candidates for Office Bearers will be displayed on 26.09.2012,

-          The polling for election of Office Bearers shall be held on 28^th September 2012,

between 03:00 PM to 04:00 PM, at Head Office of Air Cargo Agents Association of Pakistan, Karachi.

-          The final result of the election of member of Executive Committee and Office Bearers shall be officially announced at the Annual General Body Meeting of Association to be called for this purpose on 28 .09.2011 at 04:00 PM.

-          Provisional result maybe declared by the Commission immediately after counting of vote completed.

-          In event of equality of votes between two or more candidates the result shall be decided on the basis of draw conducted by Polling Officer in presence of the candidates or polling agents and the record of result there of shall be recorded.

Election Schedule for Executive Committee/Office Bearers

-          Election shall be held as per schedule given below for vacant seats.

-          Any person who is eligible to contest the election for the vacant posts (in each region) shall send his nomination for election for member of Executive Committee on Original prescribed proforma.

-          Original prescribed proforma for nomination for election of Central Executive

Committee is enclosed

-          Candidate shall be duly proposed and seconded by duly registered/eligible voters of the same Region and signed by the candidate and to be sent to the Secretary General and the proposal should have consent of member agency whose name has been proposed.

-          Nomination Proforma should be filled in Original and be complete in all respects. Incomplete Proforma will be invalid.

-          Photocopy of proforma will not be accepted.

-          Any cutting erasing or over writing shall make the proforma invalid.

-          Nomination papers for Election of Central Executive Committee should be dispatched either by Registered post or maybe delivered by hand in a way that it should reach ACAAP’s Head office at address given below latest by 3^rd September 2012 up to 04:00 PM:

Air Cargo Agents Association of Pakistan,

Room # 305, Fortune Centre, 45-A, Block-6, PECHS,

Shahrah-e-Faisal, Karachi -75400.

-          Envelope shall be in the name of Election Commission and be marked “Nomination for Election of “Central Executive Committee”.

-          Please note that Nomination papers/envelopes received after 04:00 PM 3^rd September 2012 shall not be eligible for elections.

Polling for Members of Executive Committee

-          The polling for election of Members of Central Executive Committee shall be held onon Saturday 22nd September 2012 between 02:30 to 05:00 PM simultaneously at Head Office Karachi and Regional Office Lahore at address given below:

Region “A”

Head Office

Air Cargo Agents Association of Pakistan

305, Fortune Centre, 45-A, Block-6, PECHS,

Shahrah-e-Faisal, Karachi - 75400.

Region “B”

Regional Office

Air Cargo Agents Association of Pakistan

Suite No. 1, 2^nd Floor, Sharjah Centre

62, Shadman Market, Lahore

Polling for Office Bearer

-          Within two days of polling any person elected as member of Central Executive Committee shall send his nomination for election of Office Bearer duly proposed and seconded by an elected Executive Committee Member and signed by the candidate and to be submitted to the Election Commission.

-          Final List of Contesting Candidates for Office Bearers shall be displayed on 26^th September 2012 on Notice Board

-          Polling for Office Bearers shall be held on Friday 28^th September 2012 between 03:00 PM to 04:00 PM at ACAAP’s Head Office at Karachi

-          Result of Election shall be officially announced at Annual General Body Meeting.

-          Annual General Body Meeting shall be called on Friday 28^th September 2012, at 04:00 PM.

-          The Office Bearers and Members of Central Executive Committee shall assume office on 1^st October 2012.

Any information/clarification required related to election may be obtained from Election Commission/Secretary General.

Telephone Numbers 021-34383501-34527911

Fax Number 021-34383502

S.M.Feroze

Acting Secretary General